📥 How do I trigger the 1-year initial import?

The regular ChiliSIMAP sync starts automatically as soon as you save your filters and runs incrementally — it only fetches new publications. So you don't have to wait months for your pipeline to fill up, you can optionally trigger a 1-year initial import that imports all matching tenders from the past 12 months in a single pass.

✅ Step-by-step:

Configure your filters in the "Filter" tab and click "Save".
Click "Preview" to see how many tenders would be imported. This is your reality-check number — too many hits? Tighten your filters. Too few? Loosen them.
When the number looks reasonable, click "Start 1-year import" in the import panel.
The import runs in the background. You can close the tab, keep using HubSpot, or grab a coffee.
Progress is shown live in the import panel (processed publications).

⏱️ How long does the import take?

Depends on the number of hits. For typical filter setups (a few cantons + CPV codes), it's usually a few minutes to half an hour. Very broad filters can run for an hour or longer.

⚠️ Import failed?

If something goes wrong, you'll see a red error message in the import panel. Common causes: temporary simap.ch outages or HubSpot rate limits. You can retry the import any time — Deals that were already imported won't be duplicated (deduplication via simap_project_id).

💡 Note:

The initial import is optional and one-time per portal. The regular twice-daily sync runs independently once your filters are saved – so you can start the import days or weeks later, too. Once it has run successfully, the panel disappears and the sync keeps fetching only new publications as usual.

➡️ What's next?

📥 How do I trigger the 1-year initial import?

Get a fully populated pipeline on demand instead of only waiting for new publications — here is how the optional backfill works.